Admin Assistant

At Ampol, we believe in the Power of Us - the extraordinary power of people to connect, act, and make a difference.  

As a leading energy company operating across Australia, New Zealand, Singapore and from the United States, our work spans fuel supply, energy solutions, convenience retail, infrastructure, trading and shipping. Every role at Ampol plays a part in something bigger - powering progress for our customers, communities, and people.  

Your career here is yours to shape. We back our people with real opportunities, the tools to grow, and a culture that rewards ownership and initiative. Whether you’re deepening your expertise or taking on something new, we’ll support you to power a career that works for you.  

We’re building a workplace where everyone feels welcome, respected, and valued - because when people are free to be themselves, powerful things happen.

About Ampol Trading & Shipping

Our purpose at Ampol is to power better journeys today and tomorrow. Our Trading and Shipping team is key to achieving this, not only supplying our customer’s needs today, but evolving as the energy transition takes place to supply our customers well into the future.

We take pride in our people and value innovation, sustainability, and customer satisfaction. If you’re a professional committed to excellence, Ampol is looking for you.

About the role

To support the Office and Facilities Manager in maintaining an efficient office and provide direct assistance to Senior Management when required. 

This is a full-time, one month contract starting ASAP. We’re looking for curious, committed individuals ready to dive in and make the most of the experience - so please apply only if you’re available for the full duration.

Key Responsibilities

• Assist in coordinating repairs, maintenance, and office improvements. 
• Support the purchase order process, including raising orders, tracking deliveries, and liaising with suppliers. 
• Maintain an inventory of office supplies, create purchase orders, and liaise with vendors for timely deliveries. 
• Maintain clean, organized, and well-stocked common areas, ensuring meeting rooms are fully equipped, presentable, and ready for use at all times. 
• Handle mail and packages. 
• Assist with office related vendor contract reviews and negotiations under the guidance of the Manager.  
• Serve as the first point of contact for facilities-related inquiries, ensuring prompt resolution or escalation of issues. 
• Serve as an active member of the Social Committee, contributing to the planning, coordination, and execution of employee engagement activities, social events, and workplace initiatives that foster a positive and inclusive office culture. 
• Welcome and greet guests, visitors, and stakeholders in a professional and friendly manner, ensuring a positive visitor experience. 

Qualifications & Experience

• 1-2 years in an office support role 
• Understanding of office management 
• Familiarity with vendor relationships and purchase order process 
• Ability to prioritise and multitask 
• Effective communication skills